Challenges
Organizations that manage storage tanks face significant challenges when it comes to tank inspections. One of the primary issues is the high cost associated with traditional inspection methods. Additionally, there are safety concerns with sending personnel into confined spaces, which may require specialized training and equipment. These factors can make thorough and frequent inspections prohibitively expensive for some companies, potentially leading to less rigorous inspection schedules.
Another major challenge is balancing the need for thorough inspections with minimizing disruptions to operations. Taking tanks out of service for inspection and potential repairs can lead to significant downtime and lost productivity. This is especially problematic for organizations with limited storage capacity or those in industries with high demand and tight schedules. There's also the risk of unexpected issues being discovered during inspections, which can extend downtime beyond what was initially planned. Managers must carefully weigh the risks of potential tank failures against the costs and disruptions associated with frequent comprehensive inspections.
Business Value
A well-planned and organized tank inspection workflow offers several key business advantages. It helps companies maintain regulatory compliance, avoiding costly fines and legal issues. Regular inspections can identify potential problems early, reducing the risk of catastrophic failures that could lead to environmental disasters and production downtime. This proactive approach often results in cost savings by preventing major repairs. Additionally, a structured inspection workflow enhances operational efficiency through better maintenance scheduling and resource allocation. Ultimately, it contributes to extended asset lifespans, improved risk management, and better overall business performance.
TrueContext’s Tank Inspection workflow provides a single form will help your technicians easily identify the individual steps to complete any inspection and identify and document any inspection failures found on the job site. By using a single form where the technician can select their location, be taken through each step of the inspection, with supporting help documentation for each task, and the ability to thoroughly document any issues they find, you can trust the data being collected is comprehensive and detailed.
The data collected by using this workflow is date stamped and sent back to your office in real time and stored in the appropriate locations without requiring any processing by office staff. Reports and analytics can be created from this data at any time. This data will allow you to not only make strategic, data-driven decisions when it comes to tank maintenance, but it will ensure you have all the data needed, in a format that is easily accessible, to build the necessary reports to ensure compliance with regulatory requirements.
Workflow Features
Form
- Data source (List of pre-defined job sites and locations, employees and contractors, and inspection checklists)
- Data destinations
Documents
- Full log of the status of every step of each inspection along with supporting photos and documentation for any issues discovered during each step of the inspection
- Technician signature
- Custom document layout is also available
Data & Analytics
- Extraction of list report data to Excel is also available
Workflow Deployment
Using the Workflow Assets provided, you can start implementing this Workflow within your own organization.
If you would like any consultation on how to set up this Workflow, or would like to have TrueContext’s Professional Services team deploy this Workflow for you, please reach out to us at success@truecontext.com and we will be happy to discuss what options are available to you.
Workflow Assets
Forms
To help you build this Workflow for your own organization, we have provided the following Excel file, documenting how the form in this Workflow has been built:
Design, Documentation, and Analytics
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